Change the Look of Office Using Microsoft Office Themes.

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You can also change the Office theme. The Office theme is the color scheme for your entire Office program, while document themes are more specific they show up in individual Access or Outlook files.

In addition, you can add a pattern to your Office program, by changing the Office Background. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.

Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. No matter what type of message—business or personal—you're writing, you can always find a way to add your unique style. Note: Outlook uses an editor based on Word for email messages. If you need help with editing features, start Word, press F1, and then search in Word Help. Delivery options include setting the level of importance for your message, providing an expiration date, and giving the time and date delay for sending the message.

You can set the level of importance for a message so that recipients can see the indicator in their Inbox before they open it. Setting the level of importance also lets recipients sort their messages by importance. The selected icon is highlighted to show it's engaged.

When a message expires, the message header remains visible in Outlook folders. Although the message is shown with a strikethrough, it can still be opened. In the Properties dialog box, under Delivery options , select the Expires after check box, and then choose a date and time.

If you use a Microsoft Exchange email account, you can delay the delivery of a single message. Regardless of the email account type, everyone can use rules to delay the delivery of all messages by holding them in the Outbox for a specified time after you choose Send. To delay delivery of an email message for Exchange accounts only.

The Properties dialog box appears with the Do not deliver before check box selected. Note: You must choose Delay Delivery for each message that you want to delay. To delay all messages, see the following procedure to delay delivery of an email message for all email accounts.

To delay delivery of an email message for all email accounts. You can customize the settings in the Rules Wizard to limit the criteria for when the delay is imposed. Under Step 1: Select a template , under Start from a blank rule , choose Apply rule on messages I send , and then choose Next. Click Next again, and when you see the message This rule will be applied to every message you send , choose Yes.

Under Step 1: Select action s , select the defer delivery by a number of minutes check box. Under Step 2: Edit the rule description click an underlined value , choose the underlined phrase, a number of.

Choose Finish and when you see the message This rule is a client-side rule, and will process only when Outlook is running , choose OK. Note: This new rule delays all messages that you send by the number of minutes that you entered in step 7. Outlook must remain running for those number of minutes after you choose Send to accommodate the specified delay. On the Options tab, in the Themes group, choose Page Color. Note: Place your cursor in the body of the message to make the Page Color option available.

Choose a color in the Theme Colors or Standard Colors palette. Choose Fill Effects to add a gradient, texture, pattern, or picture, and then choose the fill options that you want. Note: If you chose a color in step 2, the gradient, texture, or pattern is based on that color. On the Message tab, in the Basic Text group, you can choose the font, font size, font style bold, italic, and underline , font color, and text highlighting. On the Format Text tab, in the Font group, you can choose the font and font size, and increase or reduce the size by one increment.

You also can change the font style bold, italic, underline, strikethrough, subscript, superscript ; change the case, the font color, and the text highlighting; and remove all font formatting.

On the mini toolbar that appears when you select text, you can choose the font, increase or reduce the size by one increment, choose a theme, use the Format Painter, choose the font style bold, italic, and underline , and highlight text.

On the Format Text tab, in the Styles group, you can choose styles. Tip: Use styles to create professional-looking messages. Graphics can get the attention of your message recipients, but they also can increase the file size of your message. It's one reason graphics should be used in moderation.

To change the background appearance of the message, see Add a background color, gradient, texture, pattern, or picture. On the Insert tab, in the Illustrations group, choose one of the following illustration types:. Choose Picture , and then browse to the folder where the picture that you want is saved.

You can resize or rotate the picture with the picture drag handles. For additional picture options, right-click the picture, and then choose a command. The clip art library is not available in Outlook or Outlook ; however, Outlook can still help you insert clip art. For more information, see Add clip art to your file. Choose Clip Art , type a description for the art you want to search for, and then choose Go. Select the Include Office.

On the Insert menu, in the Text group, choose WordArt. Tips: You can use a keyboard shortcut to create a bulleted list or a numbered list. To create a numbered list, type 1. A table consists of rows and columns of cells that you can fill with text and graphics. Tables are often used to organize and present information. You also can use tables to create interesting page layouts, or to create text, graphics, and advanced table layouts.

On the Insert tab, in the Tables group, choose Table. Point to Quick Tables , choose the table you want, and replace the data in the table with your data. Choose Draw Table to get a pointer that allows you to vary the sizes of the table cells that you add.

Choose Excel Spreadsheet to open a new spreadsheet in your message. You can use the handle points to resize the spreadsheet. Note: When you choose Excel Spreadsheet , a dialog box might appear asking if you trust the source of the Excel workbook. In most cases, especially if the source of the document is Excel installed on your computer, you can choose Yes. If you're hesitant about choosing yes because Excel is running from another source or network, contact your network administrator.

You can create a default signature to be added to all outgoing messages, or you can insert a signature manually into outgoing messages individually. Note: You can also access signature options that are available on the Message tab after you choose Reply , Reply to All , or Forward in an open message.

In the Signatures and Stationery dialog box, on the E-mail Signature tab, in the Select signature to edit list, choose the signature that you want. Or choose New to create a signature. Under Choose default signature at the upper-right corner of the dialog box, in the New messages list choose the signature that you want. If you don't want a signature in these messages, choose none.

To add the default signature to a current message, on the Message tab, in the Include group, choose Signature , and then choose the signature. On the Message tab, in the Include group, choose Signature , and then choose the signature you want. Note: You also can access signature options that are available on the Message tab after you choose Reply , Reply to All , or Forward in an open message. The Symbols group on the Insert tab has buttons that let you insert an equation, a symbol, and a horizontal line in your email message.

You can quickly add complex equations to a message. When you choose the Equation button, you access the Design tab and a collection of tools and mathematical symbols and structures. From this list, you can choose from an extended list of language characters. The Subset list includes Greek and Russian Cyrillic , if available. The Horizontal Line button lets you separate sections of your message.

A theme—a set of unified design elements and color schemes—helps you create professional looking and well-designed messages. When you apply a theme to a document, Outlook customizes the background colors and graphics, body and heading styles, lists, horizontal lines, hyperlink colors, and table border colors. Single-level and multiple-level lists also are customized. On the Options tab, in the Themes group, choose Themes. Choose Themes , and reset the current theme from a template, look for another theme, or make the theme you're using as the default setting.

Choose Colors , and then choose a preset color palette for a theme or create your own. Choose Fonts , and then choose a font from the default list or choose your own. Choose Page Color , and then choose from the preset Theme Color palette, or choose no color or a custom color, or add fill effects.

You can use options available in the Tags group on the Message tab to track messages, either with a flag or a delivery or read receipt. And you also can use voting options. Flagged email messages help you better manage your mail. Flagged messages create to-do items either for you alone or for you and the recipients of the email message.

You can flag an email message, for example, that requests information that you want by a certain date. When the recipient receives the message, a flag appears with it, and a message appears in the InfoBar in the Reading Pane and at the top of the message when it is opened in Outlook. A message that is flagged for yourself can help you track who has replied to the message.

In the previous scenario, you sent a flagged email message requesting information by a certain date. By also flagging the message for yourself, you are reminded to check for replies. Outlook can even help you automatically find replies to the original flagged message. On the Message tab, in the Tags group, choose Follow Up , and then choose the follow-up due date or choose Custom.

If you want a reminder about this flagged message, on the Message tab, in the Tags group, choose Follow Up , and then choose Add Reminder. If you want, you can change the reminder date and time.



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